Pros and Cons of Time and Attendance Software

If you are working in a firm then you must be aware of the time and attendance software that every company has installed. The first activity that you do upon entering your office gates is punching your attendance. You are asked to log in with your card, give your fingerprints, or whatever the procedure demands from you. This is the time and attendance software. Some companies are still doing it the old school way while others have gone on to use the latest methods of biometric time and attendance software.

So, just as every other company on the block is adapting to the new style of noting the time and attendance of a company, there are certain pros and cons for the same. As biometrics help you to give the right kind of accuracy, let us start with the pros first.

Benefits of biometric time and attendance

• The time at which you step in your office premises, that exact hour, minute and second is registered in the company system giving it the accurate data for its record.
• There is very little scope of any kind of human error and this makes the biometric time and attendance all the more reliable.
• The company will benefit from the accurate time and avoid any breach of information and everything is secured.
• The biometric time and attendance will help in preventing buddy punching as everyone will have their own face or fingerprint as their access card. So, no one will be able to check in on behalf of their colleagues.
• The company’s administration load will be lowered and moreover they will save a lot of time which otherwise would have gone in manually handling all this information.

The Disadvantages

• The cost is the main disadvantage of the biometric time and attendance software. A lot goes in installing this software and this is the reason why only the big firms and companies have the biometric software installed.
• Although, the load on the managers will decrease, there has to be one employer with the biometric device the whole day to ensure that the biometric system is working properly.
• The reliability of the biometrics like the fingerprints is not reliable in the case of excessive chemicals. This may also happen when the environment makes the biology unreliable.
• The facial features of a person changes over the course of time with age. This makes the facial recognition software very unreliable, if it is not updated regularly. It at least takes more than a year for the facial features to change, so a re-scan of the face needs to be done every year to ensure that there is no loss of individuality.
• Another problem with the biometrics is the change in the facial features of a person due to the health. Yes, if a person has diabetes or any other physical ailment, there is a significant change in the eye color. This change can be detected as a false positive by the time and attendance software.

So, just like any other technology, the time and attendance software has a fair number of pros and cons, too. But, this technology is being touted as the next big thing when it comes to securing national and international level information.

Time and Attendance software is scalable and can be easily implanted in modules. It includes HR functions such as absence management, access control modules, and fire evacuation that offer an integrated solution for workforce management. Thus, we can use it to its full potential now, and hope it improves with time in the coming days as the software overcomes every kind of shortcomings it generally faces. 

The Importance of Time and Attendance Software in Business

Any large company must deal with loads of paperwork that must be completed within a stipulated time. If the paperwork is manageable by one employee then there is no problem but what about the workload that requires detailing and the smallest mistake that can ruin it? Such scenarios are especially common in large firms that have a huge amount of day to day data to take care of.

The Principle of Time and Attendance Software

As important it is to have everything right in the time and attendance, it becomes even more important for this information to be correct. When big companies have to retrieve the time and attendance details of employees, the Human Resource is bound to make mistakes for the simple fact that they might end up making an error which can result in a huge loss. This is why manually sorting time and attendance is not only a tedious and risky task, but it is time consuming. Moreover, there are many instance of a proxy punching. Yes, that happens a lot. Just like you had the proxies for your college classes, you have buddy punching in the corporate world. Where the friend of one of your employers has punched and marked the attendance on his/her behalf so that they don’t lose out on the pay.

To reduce the redundancy of the time and attendance operation, a new, virtual technology has emerged. With this technology we get precise results because it cannot be tampered, and there is no scope for human error. 

  

How it Works?

The time recorded or the attendance clocked is entered in the system with the help of biometrics and proximity machines. It is an accurate way of keeping the data records correct and no buddy punching is possible, because biometrics is indigenous to a person. This technology has evolved over time with fingerprint, hand scan, retina scan and of course the facial recognition.

Another important method that helps in recording the time and attendance is of course the proximity clocking. Every employer has a unique serial number which ensures that there is no fraud in the system and only that particular individual can clock in and clock out with their cards.

So, which technology suits your company better? This can only be answered by you. But it has been proved through recent studies that having a digital time and attendance software can actually help your company in saving up 80% of the administration time.

The digital time and attendance software can give you complete access of whatever your employees are up to. Moreover, you get to track their absence trends without losing the actual information and record. This technology can reduce complex methods to store information and give you every kind of leverage on the functioning of your company.

Today, companies are rapidly adopting this innovative, affordable, and easy-to-install time and attendance tracking software for tracking their employees’ productivity and simplifying their HR operations by managing attendance on a digital platform instead of the bulk paper work.

Benefits of Face Recognition Software

When it comes to the security, people take several stringent measures because no one wants a thief coming to plunder your hard work. This is the reason why the types of security systems have evolved over time. The famous one is the biometrics because nobody can copy your body! When it comes to biometrics, the most famous type of security system is the fingerprint which is widely used for securing the highly classified documents or the security boxes where people keep their valuables. 

Moving on from this conventional form of biometrics, we now have the facial recognition software that is known for keeping every kind of fraud at bay. Today, technology companies are inspired by this innovative technology and developing robust facial recognition software. It is highly secure and prevents any kind of thefts. With the use of this biometric security system over time, officials have come with several evident benefits like :

The time fraud will cease

Yes, everyone will have their unique password which is their face and for this reason, the time fraud will stop. Each employee has to go through the process of checking in as others won’t be able to punch in for their friends or colleagues at the office.

The security will improve manifold

The simple reason behind this is the time attendance tracking. People will be tracked continuously for their every movement preventing any kind of misuse by the employees. Employees who are added to the attendance tracking software will only be given access to the buildings and unauthorized people will be removed and denied entry.

The automated facial system

Yes, the whole biometric tracking system will be automated and guards needn’t supervise their monitor screen 24*7. This will increase the security as the biometric system will alarm the officials when it notices any kind of unauthorized person in the premises.

The integration is very easy

You don’t have to spend a whole day to integrate the biometric facial security in your company because they will work just fine with the existing software of your company’s system. Moreover, integrating the facial recognition software in your system is no rocket science. A person who is familiar with technical specifications can work on the installing and integrating process. One can also get the facial recognition software for your house.

With the biometric security systems in place, you don’t have to worry about the security of your company or your home because the computer system will track the time and attendance of every individual who steps in the premises of your company. Moreover, it is extremely tough to fool the face recognition software. And it is becoming better day by day, thanks to the technology and the latest in the line of this security system is the 3D version of it.